General rule

Tempus projects are time bound and activities must be completed and the related expenditure incurred by the end of the eligibility period indicated in the Grant Agreement.

Conditions for extending the eligibility period

Extensions to the eligibility period are foreseen by articles II.7.2 and II.13 of the Grant Agreement in the case of a suspension of activities under exceptional circumstances, notably force majeure. Extensions to the eligibility period for other reasons can be granted on an exceptional basis but delays that are inherent to the project and the implementation of the work-plan or its administration, are not considered as sufficient reasons for an extension of the duration of the eligibility period and are also not considered as cases of force majeure.
Projects that have not fulfilled all contractual requirements, in particular with regards to reporting, will not be granted extensions. The same applies for projects that do not submit their request in a timely manner. Projects should submit their request at least one month before the end of the eligibility period.

Recommendation and procedure

Extensions of the eligibility period will only be granted once. Projects are therefore strongly advised to plan taking into account sufficient time to face eventual last minute changes. Requests for extensions should be duly motivated, giving the reasons for the request, specifying the activities that are affected by delays and the consequences that this will have on the achievement of the objectives, and should include a concrete and detailed plan for the activities during the additional period requested.

An amendment to the Grant Agreement is necessary for the extension to enter into force. Projects carrying out activities after the end of the eligibility period and without an amendment to the Grant Agreement do so at their own risk. If the extension is not granted, the expenditure incurred after the end of the eligibility period will not be considered.